I am compiling in one place some of the relevant rules and guidelines for smooth conduct of courses and evaluations for your ready reference. I am aware that most of these are known to all of us. For more details on these, please contact the Academic Section (7041) or Dean AP's Office (7040).

With best regards,

To: Heads of Depts/Schools/Centres/IDPs with a request to circulate to all the faculty.
_______________________________________________________________________
Quick Reference for faculty

1.	The list of students registered in your course is available on the academic website ( Academic HomePage .)
2.	Please do not change the time-table, course slot, examination dates etc. as examination (Mid-semester/End-Sem.) scheduling becomes difficult. It also causes problems with registrations in interdepartmental courses.
3.	Please announce assessment scheme for your course in the 1 st week of the commencement of instructions itself. It should normally consist of: (i) Quizzes, assignments (ii) Mid term (iii) End-Sem Examination For audit students, please announce your scheme of assessment (typically, it may include attendance and satisfactory in-semester performance).
4.	Please take regular attendance. In case of poor attendance, kindly inform the faculty adviser and head of department, and warn the students about the attendance rules of the Institute ( For attendance less than 80%, the student will be awarded “XX” grade ).
5.	For Mid-Semester/End-Semester examination, which you will be invigilating, please keep a check on answer books/supplements issued to the students. Unused copies must be returned to the department office.
6.	Please award “XX” grade (if any) about 2 weeks before the End-Sem. examination and inform the student(s) accordingly. The “XX” grade may be sent to Academic Section in writing and later the grades may be entered in the grade report during online grading.
7.	Put up the consolidated list of in-semester marks so that students can verify the records.
8.	For assignments, quizzes, mid-sem etc., give marks in reasonable time and give feedback on performance along with expected answers. Take help of TAs for evaluation (if required) after giving them clear instructions for correction.
9.	Final exam time table will be announced by Academic Section. Please do not change the time-table as central supervision is then not possible. In exceptional cases, send request for change through Head to the Dean (AP).
10.	Please insist that students carry identity Cards during all examinations. Please check and verify them during invigilation.
11.	For core course, Academic Section will make seating arrangements, and students must follow these. You are also requested not to make changes in these arrangements.
12.	Misconduct and/or use of unfair means should be brought to the notice of Head and Academic Section. Any unauthorized material found with students may be collected and sent to Academic Section in a sealed envelope.
13.	Grading guidelines are given in detail in the rule booklet made available to you. Please note that “FF” and “FR” are fail grades. “FF” may be given when a student has reasonable in-semester performance, and is likely to pass with 50% marks re-exam. “FR” indicates a repeat and is given in case you feel that the performance indicates that the student has not really learnt much, and (s)he must repeat the course.
14.	Once the grades are submitted, please do not accept requests for grade changes . A grade change with suitable explanation (such as tabulation mistake) may be sent through Head to Dean (AP). Normally, we do not expect any grade changes, as it reflects poorly on our meticulousness in grading.
15.	Keep record of all evaluations and question papers in a course file. This may be requested by Academic office if directed by APEC bodies, Dean or Senate.
16.	A student may request for re-evaluation to Academic Office. Based on a note from Academic Office, you may re-examine answer-paper for any un-evaluated answers or totaling errors. You are not expected to re-evaluate the answers already given marks. If some omissions/corrections are found, you may send revised grade to Academic Office through the Head.
17.	A course instructor may allow students to see the evaluated answer scripts at his/her discretion, as long as this is done before finalization of grades. The limit fixed for such a disclosure is three days before the last date for receiving grades in the Academic Office. There is a provision for requesting a re-totaling on payment of Rs.200/- per course. Such requests will be processed by the Academic Office. Once grades are published, changes if any will be allowed in case of totaling and tabulation errors only. A request for re-totaling must be made by student to academic office using the prescribed form, which will be sent to faculty for further action. Student must not contact faculty directly. Evaluated answer scripts should be preserved by the Instructor/ Departmental Office for a minimum period of one semester.
18.	Please submit grades before the last date given in the academic calendar. Late grade have to be approved by Chairman, Senate. Online grading is available. You also need to send a printed and signed copy of grades through the Head of Department.
19.	Please avoid taking leave during exam time to the extent possible. In case of unavoidable commitments, please inform the Director through the Head and make alternative arrangements for examination, invigilation, grading etc., if necessary.
20.	Minimum 5 students are required for running a particular course during summer. Six (6) hours of instructions per week are expected for a 3-0-0 course. Students can register for maximum 18 credits for summer courses. The duration should be minimum 8 weeks. The registration, examination etc. will be as per academic calendar and the evaluation will be done in the similar way as is done for normal semester courses.
21.	Please ensure that the re-examination / summer term Question Papers are sent well in time to the Academic Section to enable them to conduct re-examinations / summer term examinations smoothly.
22.	Please do not hesitate to contact the undersigned in case you have any query.
	(A.K.Singh) Dean (AP)