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PG/Ph.D. Information

Information related to PG/Ph.D. programmes
for the New Entrants 2024-25

Event Date Venue
Hostel availability 24th July, 2024 (Wednesday) onwards Respective hostels
Orientation Reporting 25th July, 2024 (Thursday) at 8.30 a.m. Convocation Hall
Registration 26th July, 2024 (Friday) Respective departments
Document Verification 26th July, 2024 (Friday)
27th July, 2024 (Saturday)		 Respective departments
Instructions Begins 29th July, 2024 (Monday) According to timetable

Onboarding information

1- A welcome email will be sent to all PG/Ph.D. new entrants on their registered email addresses. This email shall contain login details for the IIT Bombay IT services. Please read the information below carefully and complete the requirements for a smooth transition to campus life.

2- Your IITB roll number will be your primary identification number in the Institute.

3- Visit https://www.cc.iitb.ac.in/page/newentrants to accept IT Access Policy and activate your IT services login ID. Your login ID is your roll number (in lowercase), and your initial password has been shared on your registered email ID. .

4- After accepting the IT policy, logon to https://portal.iitb.ac.in/asc:
  • Fill out personal information and accept the declarations.

  • Pre-filled forms are available on ASC Portal. Take a printout, affix photographs, sign, and bring these pre-filled documents on your arrival.

    •            a- Student Declaration Form (to be submitted to respective departments during Registration)

               b- Hostel Registration Form (only for those who have paid fees with the hostel, to be submitted to Hostel Office before collecting keys)

               c- Medical File Record (to be submitted to the Hospital at the time of initial health checkup)

  • Upload documents (as displayed on the interface).


5- Students are welcome to occupy hostels from 10 am on 24th July, 2024.

6- On arrival, show the Visitor Entry Pass barcode (shared on your registered email ID) at the Main Gate.

7- Report at your allotted hostel along with the Hostel Registration Form for collecting keys to your room for the first year of study.

8- The Student Mentor Program website has been made to introduce incoming freshers to life at IIT Bombay. This will help you get to know more about the culture at IIT Bombay from a student's perspective!

9- Join the "IIT Bombay Freshers 2024-25" facebook group for information dissemination and resolving queries.

10- All PG entrants are expected to be equipped with laptops. Loan assistance for purchasing various IT requirements for the study is being planned to help needy students. For more details, you may refer to the following link: https://fap-iitbaa.org/

11- All students have to meet an IITB Hospital doctor (according to a schedule that will be shared later) with a copy of the Medical File Record. On verification of this record the doctor will authenticate the records and create a personal medical file to be retained by the student. This file is compulsory for all hospital visits to IITB Hospital for the purposes of:

  • Medical consultation

  • Maintaining Medical/surgical history

  • For issuing a medical certificate for treatment undertaken at IITB hospital

  • To know any previous drug allergy/ Any other allergy

  • Reimbursement of medicine/ treatment taken at referred empanelled hospital outside

  • To know the patient's medical / Surgical history in case of an emergency visit to the IIT hospital.

Checklist of Essential Documents to Bring

  • Visitor pass (on the phone or printed)

  • Declaration form signed by the student.

  • Hostel Registration Form (after SMA payment) signed by student and parent/guardian.

  • Medical File Record Form

  • Childhood immunisation certificates/records

The following are available on the Institute's website

1- Rules and Regulations

2- Academic Calendar 2024-25

3- Course Structure and Course Curriculum of respective Department http://asc.iitb.ac.inAcademics> course info> Browse Bulletin

Downloadable forms: https://www.iitb.ac.in/newacadhome/downloadForms/


1- Joining Report/Declaration-Cum-Application form for PG/Ph.D. Programme (to be submitted compulsory at Academic Office through HOD/Convener of the respective Academic Unit

2- Undertaking by students qualifying through GATE 2022/2023/2024

3- Undertaking by students qualifying through CEED 2024

4- Project Declaration form for candidates joining under Project Staff (PS) category

5- Declaration (To be obtained from the student at the time of verification of documents).






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