Human resource

Human Resources (HR) in IIT Bombay plays a vital role that encompasses crucial functions such as recruitment, performance management, learning and development, among others. There is a long list of key functions within Human Resources Management. If you require help with any of the topics mentioned below, please reach out to the respective individual for assistance.

Human resources section

Post Joining formalities

Employees on joining need to complete certain formal requirements. This unit takes care of all the post joining formalities such as opening of service book,registering for different service benefits, updation of nomination, and counselling the new joinee on various service- related matters, e.g., National Pension System (NPS), registration, Group Term Insurance Policy (GTIP) subscription, attestation, nominations etc.

Faculty and Group ‘A’ Officers

Contact person: AR HR2 HCM2
Contact No: 022-2576 7935
Email: aradmin4@iitb.ac.in

For Group ‘B’ and ‘C’ employees

Contact person: AR HR2 HCM1
Contact No: 022-2576 4056
Email: aradmin3@iitb.ac.in


Service matters

This unit provides all the necessary support to Faculty members and Officers during their entire career cycle starting from post joining formalities till retirement. They help the staff and faculty in: Addition or deletion of dependency, Issuance of Service Certificates, Verification of employee data for various purposes, Leave management, General Provident Fund (GPF): Advances and Withdrawals, National Pension System (NPS) withdrawals, Counting of past service, Annual Immovable Property Return (IPR) submission, Scholarship for wards, change in service records: Personal information, Address, Nominations, Home Town etc.

Please look here for handbooks for rules and regulations.

Faculty and Group ‘A’ Officers

Contact person: AR HR2 HCM2
Contact No: 022-2576 7935
Email: aradmin4@iitb.ac.in

Faculty and Group ‘B’ and ‘C’ Officers

Contact person: AR HR2 HCM1
Contact No: 022-2576 4056
Email: aradmin3@iitb.ac.in


Retirement benefits

This unit takes care of all the retirement related benefits, such as: counselling and pre-retirement formalities, issuance of pension payment order (PPO) and release of other retirement benefits, leave encashment, and family pension.

For Faculty and Group ‘A’ Officers

Contact person: AR HR2 HCM2
Contact No: 022-2576 7935
Email: aradmin4@iitb.ac.in

For Group ‘B’ and ‘C’ employees

Contact person: AR HR2 HCM1
Contact No: 022-2576 4056
Email: aradmin3@iitb.ac.in


Medical benefits

Medical unit provides all necessary support to employees, faculty and students for their medical emergencies such as granting medical advance, settlement of claims and reimbursement. They support the employees in following matters: In-Patient Department (IPD), Outpatient Department (OPD), Medical Insurance for employees on consolidated salary, Contributory Medical Scheme (CMS) for Pensioners, Limited Contributory Medical Scheme (LCMS) for non-dependent, parents / parents-in-law, and Medical emergency.

Contact person: AR HR2 HCM2
Contact No: 022-2576 7935
Email: aradmin4@iitb.ac.in


Travel related

All travel related advances, claims and reimbursements are taken care by this unit, such as: Leave Travel Concession (LTC), Official Travelling Allowance (TA) (National)- All employees and Students, Official Travelling Allowance (TA) (International)- Staff and officers, Transfer Travelling Allowance (TTA), Retirement Travelling Allowance (TA), Relocation allowance for new faculty.

Contact person: AR HR2 HCM2
Contact No: 022-2576 7935
Email: aradmin4@iitb.ac.in


Advances and allowances

Employees of different categories depending upon their nature of assignments are authorized with specific allowances, including: children education allowance (CEA)/hostel subsidy (b), newspaper reimbursement (a), computer advance (b), dress allowance (a).

(a) Contact person: AR HR2 HCM1                                (b) Contact person: AR HR2 HCM1 
     Contact No: 022-2576 4056                                             Contact No: 022-2576 7935                    
     Email: aradmin3@iitb.ac.in                                               Email: aradmin3@iitb.ac.in


Cumulative Professional Development Allowance (CPDA)

Faculty are eligible for CPDA in the block of three years. Please look at the faculty handbook for the detailed rules for CPDA.

Name of the Contact person: Shri Hariom Goyal
Contact No: 022-2576 7943
Email : hariomgoyal@iitb.ac.in


Outside employment / Exit

This unit takes care of your request related to seeking employment outside IIT / exit other than superannuation. They help employees in following matters: forwarding of application and issuance of NoC/vigilance clearance for outside employment, technical resignation, resignation, deputation, lien, and voluntary retirement.

For Faculty and Group ‘A’ Officers

Contact person: AR HR2 HCM2
Contact No: 022-2576 7935
Email: aradmin4@iitb.ac.in

For Group ‘B’ and ‘C’ employees

Contact person: AR HR2 HCM1
Contact No: 022-2576 4056
Email: aradmin3@iitb.ac.in

 

Recruitment and promotion

This unit deals with recruitment and promotion of faculty, post-doctoral fellows, and staff.

For faculty

Name of the person: Vaibhav Patil
Contact no: 022-2576 7943
Email: i13095@iitb.ac.in

For temporary faculty

Name of the person: Sayali Patil
Contact no: 022-2576 7945
Email: p.sayali@iitb.ac.in


For postdoctoral fellows

Name of the person: Natasha Lodha
Contact no: 022-2576 7945
Email: 30004878@iitb.ac.in

For non-academic recruitment

Name of the person: Sourabh Mayekar
Contact no: 022-2576 6172
Email: soumayekar@iitb.ac.in

For non-academic promotion

Name of the person: Ms. Geeta Kharade
Contact no: 022-2576 6175
Email: geeta.kharade@iitb.ac.in


Post-Retirement Medical Scheme

The Post-Retirement Medical Scheme (PRMS) is a special program for employees who joined the institute on or after July 1, 2003. It offers medical benefits after retirement through contributory participation. Employees on the institute's rolls before June 30, 2003, can join by opting within six months of the scheme's adoption by the Board of Governors. Those who retired before this date can't join, except if they had previously chosen one of the institute's approved insurance schemes, in which case they can switch to PRMS with director approval.

The New Post-Retirement Medical Scheme (New PRMS) allows employees who joined the institute on or after March 11, 2015, to contribute for medical benefits after retirement. Those employed by the institute on March 10, 2015, can join by choosing within three months of the scheme's adoption by the Board of Governors. Those who retired before March 11, 2015, can't join. However, PRMS members who retired between March 11, 2014, and March 11, 2015, can switch to New PRMS by paying a one-time lumpsum amount.


Accounts section

The institute's accounts section is crucial for its financial management, handling all transactions and ensuring financial stability. It's divided into following units:

Salary Unit

  • Manages salary records, increments, promotions, pay revisions, and more.
  • Handles income tax computation, salary slips, and Form 16.
  • Oversees retirement benefits, stores accounts, works accounts, and student accounts.

Works Account Unit

  • Deals with payments for works and bills, income tax remittances, and other fund accounts.
  • Manages store accounts, including local and imported purchases.
  • Handles hostel and student accounts, covering fees, scholarships, and more.

Miscellaneous Unit

  • Manages various direct purchases, reimbursements, and repair charges.
  • Handles billing for hospital/guest house, TDS certificates, utilities, and more.
  • Oversees vehicle repairs, postage, advertising, and property tax payments.

Final Accounts Unit

  • Maintains accounts for conferences, workshops, and staff welfare funds.
  • Handles guest house bills, security deposits, and suspense accounts.
  • Manages rent payments, TDS remittances, and more.

Each unit plays a vital role in the institute's financial operations, ensuring efficient financial management and compliance with various financial responsibilities.

Name of the person: Mr. Ajay Prasad
Contact no: 022-2576 7952
Email: drfa@iitb.ac.in


 

Grievance Redressal Committee for regular Employees of the Institute

The Indian Institute of Technology, Bombay has established a Grievance Redressal Committee tasked with addressing legitimate grievances or complaints from employees. The Committee evaluates these grievances and recommends appropriate measures to the Director or relevant authorities. It serves as a platform within the institutional framework to facilitate easy access for individuals to air personal grievances and ensures prompt consideration of such matters.

The Committee handles complaints related to employee issues such as salary, overtime, leave, transfer, seniority, training opportunities, research facilities, and recruitment, excluding promotions or recruitment conducted by duly constituted Selection or Assessment Committees in accordance with established rules and regulations. Grievances arising from disciplinary actions or falling under the jurisdiction of separate committees are not within the purview of this Committee.

Upon receipt of a grievance, the Grievance Redressal Committee conducts a thorough review and endeavors to resolve the matter within a reasonable timeframe.

 

How to Reach / Contact

A hard copy of your Grievance may be sent to the office of the Convener or Member Secretary of the Grievance Redressal Committee, through the Head / In charge.

 

 

Staff Welfare Fund for Institute / Project Employees

The Indian Institute of Technology, Bombay has formed the Staff Welfare Fund Management Committee to provide financial aid to Institute or Project Employees in need of assistance during times of distress. This assistance is offered in the form of grants or interest-free advances, repayable over ten monthly instalments. The committee may provide the following types of advances to eligible members:

Sl.

No.

Type of advance

Limit of Advance

Terms & Conditions

Sanctioning Authority

1.

Emergency advance

Rs.60,000/-

This advance will be recovered in 10 monthly instalments.

 

 

Member Secretary, SWFMC

2.

Marriage advance

 

Medical Emergency advance

Rs.80,000/-

Marriage advance will be extended on receipt if documentary proof (marriage invitation card).

 

Medical emergency advance will be granted in special cases only to regular staff on production of medical bills / estimate from the recognized hospital.

 

This advance will be recovered in 10 monthly instalments.

Vice-Chairman, SWFMC

3.

Education advance

Rs.1,20,000/-

Education advance of Rs.1,20,000/- will be extended on receipt of college fee receipt/ estimation with the form.

 

This advance will be recovered in 10 monthly instalments.

Vice-Chairman, SWFMC

4.

Purchase Laptop / Computer for educational purpose.

Rs.80,000/-

This advance will be granted on production of bills/ estimate from the recognized shops.

 

This advance will be recovered in 10 monthly instalments.

Vice-Chairman, SWFMC

 

Upon submission of the advance requisition form, the Committee promptly reviews the request along with the required documentary evidence and strives to disburse the payment within a reasonable timeframe.

How to Reach / Contact

Go to https://asc.iitb.ac.in/acadmenu/ and submit a duly signed form to the office of the Member Secretary of the Staff Welfare Management Committee.


Online services available

The following services (may not be an exhaustive list) have gone online and employees may apply online to avail the same.

Details available at https://ep.iitb.ac.in/irj/portal

  1. Request for change in Personal Information
  2. Request for change in Personal ID details
  3. Request for change in Present Address details
  4. Request for change in Permanent Address details
  5. Request for change in Nominations
  6. Request for change in Hometown Address details
  7. Employee Letters
  8. Permission to leave the country (for personal reasons only)
  9. Request for Prior permission (for higher education)
  10. Request for Two National Fellows Allowance
  11. Request for Post Graduate Allowance
  12. Request for Children Education Allowance/Hostel Subsidy
  13. Relocation Allowance
  14. Transfer TA
  15. Request for Personal Computer Advance
  16. Lumpsum incentives
  17. Request for TA Advance
  18. Request for TA Reimb/Settlement
  19. Request for Leave Travel Concession Advance
  20. Request for Leave Travel Concession Settlement / Reimbursement
  21. Request for Compensatory off Quota
  22. Application for Medical Advance
  23. Medical Form - LCMS for Non-entitled Parents / Parents-in-law
  24. Medical Insurance Reimbursement
  25. Medical Claim Form - OPD Treatment
  26. Medical Claim Form - Indoor Treatment