Venue Booking @ IIT Bombay

With a legacy of hosting national and international conferences, industry conclaves, cultural festivals, and student-driven initiatives, IIT Bombay offers a diverse range of world-class venues ideal for academic, cultural, professional, and social events. The Institute provides thoughtfully designed spaces equipped with advanced audio-visual facilities, comfortable seating, and flexible layouts to suit a wide spectrum of gatherings. Below are the details about each venue category, including capacity guidelines and booking policies.

Categories of Venue Booking

I. Venues for Academic Purposes

Reserved primarily for conducting regular classes and academic lectures.

To book rooms for academic purposes:

Visit PA System (IRBS) Academic Room Booking Link
[Click here for FAQs on IRBS]

II. Venues for Official Events

For conferences, lectures, seminars, workshops, cultural, and professional events.

III. Venues for Official / Personal Events

⚠️ Restricted to IIT Bombay Community Only

Venues available for personal functions of IIT Bombay staff, subject to eligibility and institute rules.

Booking Procedure

  • Step 1: Select Type of Event
  • Step 2: Choose Preferred Venue Category
  • Step 3: Select Date and Duration
    (Half-Day / Full-Day)
  • Step 4: Submit booking request with event details
  • Step 5: Approval and payment
    (if applicable as per institute norms)

Safety & Usage Guidelines

  • All events must comply with IIT Bombay safety, security, and fire regulations.
  • Capacity limits of venues must be strictly adhered to.
  • Use of sound systems, decorations, food, and electrical equipment is subject to prior approval.
  • The organising authority is responsible for maintaining cleanliness and preventing damage to Institute property.

Important Notes

  • Submission of a booking request does not guarantee confirmation.
  • Final approval rests explicitly with the concerned competent authority.
  • Bookings may be cancelled or modified in accordance with institute policies.